All scenarios
Verwaltung
Create meeting minutes in a structured and timely manner
Structured minutes drafts with decisions and tasks are created from recordings or notes. Participants review and confirm.
Modelled annual capacity potential of EUR 21,600
Modelled example scenario – not a client reference
Starting point
An administrative unit holds around 30 meetings per week requiring documentation. Minute-takers create minutes retrospectively from handwritten notes.
·30 meetings per week
·48 active weeks per year
·25 minutes current documentation time
·EUR 45 fully loaded cost per productive working hour
·10 minutes remaining review and completion
Modelled potential
Current documentation covers 600 hours and EUR 27,000 of working capacity per year. At 10 minutes remaining work, 480 hours are released — an annual capacity potential of EUR 21,600.
Possible solution
The system creates a minutes draft from a recording or structured notes, including decisions, tasks and owners. Participants review and confirm before distribution.
Controls
Clear consent rules for recordings
No automatic distribution without approval
Flagging of uncertain passages
Retention rules for audio and text data