All scenarios
Finanzen
Review travel expense claims and handle exceptions selectively
Submitted receipts are checked for completeness, policy compliance and plausibility. Deviations are routed to an employee.
Modelled annual capacity potential of EUR 19,200
Modelled example scenario – not a client reference
Starting point
A company with 200 travellers processes around 400 travel expense claims per month. Employees manually check receipts, categories and policy compliance.
·400 claims per month
·20 minutes current review time
·EUR 40 fully loaded cost per productive working hour
·8 minutes remaining exception handling
Modelled potential
Current review covers 1,600 hours and EUR 64,000 of working capacity per year. At 8 minutes remaining work, 480 hours are released — an annual capacity potential of EUR 19,200.
Possible solution
The system reads receipts, checks categories and amounts against policy and prepares an approval suggestion. Deviations are routed to the manager with a reason.
Controls
No automatic payment
Amount threshold for automatic pre-check
Human approval of every claim
Audit trail for receipt, review and approval