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Logistik

Route incoming logistics enquiries faster

Messages are classified by topic, customer and urgency. The responsible person receives a routing suggestion and, for suitable categories, a draft reply.

Modelled annual capacity potential of EUR 15,750

Modelled example scenario – not a client reference

Starting point

A logistics company receives daily enquiries about delivery status, schedule changes, documents, damage and invoices in a shared mailbox. Employees read each message and forward it manually to the responsible party.

·180 emails per working day
·250 working days per year
·50 seconds for reading and forwarding
·EUR 42 fully loaded cost per productive working hour
·60 per cent of current reading and routing time is addressable after deducting exceptions

Modelled potential

Manual triage consumes around 625 hours and EUR 26,250 of working capacity per year. At a conservatively addressable share of 60 per cent, the annual capacity potential is EUR 15,750.

Possible solution

The system suggests category, priority and recipient. In the first phase an employee confirms every assignment. Only after documented quality may clearly defined, low-risk categories be forwarded automatically.

Controls

Human confirmation during learning and pilot phase
No automatic processing of complaints, damage claims or financial demands
Threshold for uncertain classifications
Full logging and rollback capability
Error report by category and responsible team

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